Tips & Tricks to Write A Retirement Letter


10 tips & tricks to draft a retirement letter

Leaving your job can become the beginning of the golden age if you do everything right and leave on a good note. According to the statistic, men on average retire at the age of 64.6 while women leave the workforce at 62.3 years. But before you leave, you need to take care of the finances and, of course, write a strong retirement letter to say farewell to the company and clarify some important points. In today's guide, we will show exactly how to compose a retirement resignation letter that will leave a positive impression.

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Retirement resignation letter: when to submit this letter type?

Retirement letter is a formal written document that presents your readiness to retire. As a rule, it is submitted to human resources so they could process the paperwork and help you receive benefits. While a standard notice for a resignation letter is two weeks, a retirement letter should be provided no later than three weeks before the intended retirement date. If you let your employer know about your plans to retire months in advance, they will greatly appreciate it.

10 tips to compose a letter of resignation professionally

Although this is a formal letter, don't take it lightly. You should use the right tone and highlight the positives to leave a positive impression about you as you retire. These actionable strategies will help you write a letter in the right way:

Use the standard formal letter structure

Like any formal letter, your retirement letter has to contain specific information. This includes your name, job title company name, contact information, supervisor's name and date. Keep the letter between 3-4 short paragraphs in length. The first one is introduction where you state the intention to retire. In the second and third paragraph, you may look back and recollect your key successes, thank the team and say you can help with transition (more on that below). The final paragraph is short conclusion.

If you are confused, look for a retirement letter template online to get the idea of the structure and the proper tone of voice.

Let your employer know about retirement plans in advance

Talk to the manager before writing a retirement letter. Let them know you are ready to retire and discuss any issues associated with your departure. Hiring a professional employee is a long, tedios process, so letting them know in advance will help them prepare for this change. Moreover, you want to leave on a good note with your supervisor. Chances are, you will want a part-time or consulting work in the future, and good relationship with a former boss might come handy.

Include the planned retirement date

Since your retirement is a fact, your manager is most interested to see your last day of work. They need to know how much time they have to find and train a new person for your position to keep processes going within the company. The earlier you inform them the better, yet, the good tone is letting them know no later than three weeks in advance. If you express that you are happy to help, they will appreciate it.

Offer help with transition

It is a good idea to make the transition easier for them, or find and train your replacement. If you are a valuable professional or a manager, your departure can cause much incertainty within the company. So, it's an act of goodwill if you ease this transition. Moreover, nobody knows your job better than you do, so if upon the retiring you find some time to educate the person about your position, you will leave a lasting positive impression.

Highlight your successes and be positive

After many years with the company you might be tired and exhausted, but your retirement letter isn't the best place to express that. Career consultants recommend that you list most notable accomplishments as you write a retirement letter. This will remind the supervisor that you were a valuable employee, so if you want to return or ask for a recommendation, they'll be more open to cooperate. Moreover, it's simply a good tone - why leave on a bad note?

Claim your retirement benefits

Once you've decided to retire, consult human resources about the benefits you are eligible for. Let them know in advance so they could start benefits on time. Inform about your anticipated retirement date and your contact info inclding home address and a phone number.

Thank your employer

Sincere gratitude never killed nobody. Even though it's a formal letter, give your employer credit for your professional successes and other things you appreciate. Express thanks to supervisors and colleagues you've closely worked with.

Leave your new contact information

If you plan to move after the retirement or are changing a phone number, include your new address and other contact information in the letter. If any issues arise a few months after you retire, or something happens with your benefits, the company should have the possibility to get in touch.

Proofread carefully

Typos and grammar mistakes don't make a professional impression. Once you've composed a letter, have the other person review it and fix errors. Or, hire a professional proofreader to check your retirement resignation letter. At a very moderate fee, they will correct and format your letter to help you retire on a highly professional note.

Know the right method of delivery

Some employers might request a printed resignation letter, while others are comfortable with an electronic version. Clarify this in advance so that there's no confusion between various departments that might need a copy of your letter.

Getting prepared for an upcoming retirement

Composing a letter and helping train your replacement are just two of the many steps you'll need to take when planning your retirement. Here are some other issues that are worthy of your attention:

Minimize your debt before you retire

If you have a car loan, a mortgage or an outstanding credit card balance, it's much easier to tackle your debt while you are working. Consider paying extra amounts each months until you've repaid all debt. Limit your expenses and pay cash for major purchases.

Calculate your planned income

To plan your lifestyle during the retirement, you will need to calculate your monthly income exactly. Take your Social Security, savings and other sourses of income into account. If you plan, for example, to travel across the world, first you need to find out if your estimated income can cover this style of life.

Think where you will live

You might want to live in an expensive location in a large city to see your children often. On the contrary, you can choose to sell your house in an expensive city and move to the state with lower taxes. In this case, you'll have more money in your disposal. So, choose the location to live carefully in order to make a smart decision.

Consider side jobs for retirement

Chances are, a few months after the retirement you'll feel bored and start looking for hobbies or some side activities. In this situation, part-time jobs are great because they help you to stay active and contribute to your retirement income. You can contact one of your former employers to check if they have some opportunities for you.

Learn to manage your finances

Your retirement income depends, in particular, in your ability to plan and manage your personal finances. Fo, inccreasing your financial knowledge is very helpful. You can consult a financial advisor and ask them to develop a strategy for you. Or, you can subsribe for some blogs and try to figure out things on your own.

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