What To Say When Dropping Off a Resume in Person?
When you should drop off the resume in person (+4 Tips how to do it right)
There was a time when showing up to the company's office and handing in your resume in person was the standard way to get hired. Over the past two decades, things changed for both hiring managers and job-seekers. Now most companies expect that you apply online: through job boards, an email or a corporate website.
However, in certain cases handing in a good old paper resume still works. In today's short guide, our career experts will explain who can benefit from dropping off the resume to a hiring manager personally and how to do this correctly.
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What types of job-seekers can drop off a resume in person?
Most large companies use software and electronic tools to collect and sort resumes. Therefore, most employers expect candidates to apply online. However, showing up in the company office can be actually beneficial in these cases:
You want to work for a small local business
Small company owner or manager is likely to accept a resume from a job-seeker who came in person. Your odds for an interview increase if the business has a "How Hiring" sign. As a rule, small business owners consider all resumes on their own, and if you take a chance to talk to a prospective employer in person, they can choose you over other applicants.
You'd like to apply for a customer service, sales or similar entry-level role
It isn't a bad idea to drop off the resume in person if you'd like to get hired for a retail sales, restaurant, or customer service job. You can enter a store or a small cafe and let the manager know that you're interested in working there. Again, this is likely to work with small to mid-sized companies only.
You want to stand out and impress the employer
Modern recruitment process is largely automated. However, human contact is still important. If you manage to talk to the business owner or recruiter and they like you, you'll have a greater chance to get hired than someone who just submitted their resume online.
It is important to realistically evaluate if an in-person visit to hand in a resume is appropriate. Say, if you show up in a local hair salon, talk to the receptionist and ask them to hand your resume to the owner, that's one thing. On the flip side, if you enter the office of a financial firm and demand a meeting with a recruiter, security is likely to show you out.
How to drop off a resume to the hiring manager professionally
If you've decided to stop by and deliver your paper resume in person, be sure to follow these tips:
Print it out on a quality paper
The #1 rule for paper resumes is using high-quality stationery. Print your resume on thick, heavy paper - this will make the resume look more solid and professional. Avoid standard white paper: ivory or subtle shades work better.
Invest in a high-quality paper - after all, your employment depends on it. Here are our professional recommendations on how to choose resume paper and how to format the document so that it looks impactful.
Choose the right time
When you come to the HR department uninvited to hand in your resume and cover letter, choose the right timing. For example, for a restaurant or coffee shop downtown, lunchtime can be a busy time. Thus, you might not get a chance to drop off your resume and speak to the hiring manager directly. If you want to apply to a small consulting firm, don't show up early in the morning or in the evening when everyone are planning to head home.
They also might ask you to wait for a half an hour or longer until the person making decisions is free. Make sure to reserve more time just in case.
Introduce yourself in a thoughtful and professional manner
When you show up to hand in your resume in person, your goal is to make a personal connection and show that you're ready to go the extra mile. Therefore, it makes perfect sense to be nice to everyone you meet in the office or the store, including sales associates, HR reception staff, and front office clerks. You never know who might weigh on you as a potential employee, and when you act professional and respectful, you'll surely make a right impression.
Wear a professional attire
When you're in a personal delivery mode, the employer will make judgment about you based on your appearance and outfit. Make sure to wear something neat, clean, and professional. If the company welcomes casual outfits, show up slightly overdressed to make the right impression.
Try to hand in your resume to a decision-maker
When dropping off a resume on the spot, try to speak to the right person who will make a decision. If it's a rush hour or the hiring manager is away, they might ask you to leave your resume at the front desk. Yet, try to avoid it - your goal is to speak to a future employer and persuade them that you're the right person for the role.
Ask for their contacts to follow up
After you hand in your resume to the decision maker (or left it with a receptionist), your job-hunting process is not over. Ask for the contacts of the hiring manager so you can follow up on the status of your application. Your physical resume might get tossed, and there will be no way to restore it. Thus, getting their email or phone number is the only way to be in touch.
Respect the staff's time
When you come to a company without invitation or even phone calls in advance, be ready that the staff and the manager might be busy. Don't interrupt them and don't demand the immediate attention. If the team is overloaded with work, it's better to show up again the other day.
Prepare an elevator pitch
Since you are interrupting people in the middle of the working day, be brief. Introduce yourself, explain what kind of job you'd like to help the company with, and outline your relevant experience. If you've applied for the job posting on their website before, mention that. Thank the person for their time and consideration, and leave the resume copy.
Be ready for an immediate interview
Sometimes, if the manager/owner are not too busy, they might want to interview you right on the spot. Be ready for this. Look up for answers to the typical interview questions and interview tips in advance. By the way, our Blog has a wealth of tips on how to prepare for an interview successfully, write a persuasive resume and achieve career success.
What to say when dropping off a resume to a company
When you drop off your resume on the spot, you cannot reach multiple employers simultaneously. Yet, you can establish personal connection and thus increase your chance for a job.
Here's what you can say when handing in your resume to a company
- Hello, I'm Alex. I'm truly impressed with your company and what you do, and I'd love to know if there are any open positions in the Marketing department.
- Hi there, I'm Daniel. I am really fascinated with your store and would like to work here. Do you have any open sales associates positions by chance?
- Hello, my name is Lorelei. I'm interested in software engineer positions I saw advertised on your LinkedIn. I'm here to drop off my resume to the hiring manager. Can I talk to her?
- Good afternoon, my name is Jamie. I would like to apply for your senior accountant position. Is there someone I can hand in my resume in person to?
What to say if the hiring manager is away
- Thank you for passing along my resume to the Director of hiring. I realize that she is not available at the moment. Is there a way I can schedule a follow-up or leave my contact information?
- I really appreciate talking to you and forwarding my resume to the right person. Can I get the hiring manager's names and emails so I can follow up on the status of the hiring process?
Handing a resume in person has its advantages compared to online job portals. You can speak to the hiring person directly and discuss why you're a great fit. With the above tips, you can make the right impression when dropping off a resume and cover letter, maximizing your chances of employment.
Tips to apply for a job effectively
Whether you upload the resume online or drop it off personally, follow these tips:
Check if you meet requirements for the job
The very first stepyou should take before job application is to make sure you qualify for the position. Check the qualifications minimum, and if you don't meet it, sending a resume will be a waste of time. Also, make sure those qualifications are reflected on your resume so that the hiring manager could see you as a potential fit.
Follow the application instructions
In most cases, employers give instructions about how to apply. Some expect you to send a resume through the job board or company website, and some will request you to email the recruiter. If the employer points out the preferred means of communication, use this channel. If they expect applications online only, showing up in person isn't a good idea.
Clean up your social media
At the beginnig of any job search, make sure that your social media looks professional and makes the right impression. Remove party pictures and any posts that could be misunderstood. A positive and professional social media increases your chance for an interview invitation.
Make sure your resume is up to date
The resume should reflect your current qualifications, skills, and the most recent experience in detail. Update it with the specific position in mind and in line with your career goals. When writing, use professional language and a plain structure for better readability. Focus on the accomplishments over job duties.
Adapt it for applicant tracking systems
When you hand in your resume in person, make sure it is ATS-friendly. Some companies might ask you to send a digital copy of the resume as well. So, make sure that it contains the right keywords from the job listing. Keep it readable for the system with plain formatting, simple fonts, and use a common file format (PDF or DOCX).
Should you use a cover letter when applying for a job posting?
Unless the job posting insists that they don't want a cover letter, always attach it. 45% of hiring managers reject resumes that don't include cover letters. Use the letter to show your interest, motivation and highlight the most relevant experiences from your career history.
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